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📝 Public ProfileShown when chronicle members click your character name in chat. Stored per-version — switch versions to edit each independently.
📖 Linked ChroniclesChronicles where this character can play in chat. The freetext Chronicle field on the Sheet tab is just a label and doesn't grant eligibility.
📜 VersionsEach version is an independent snapshot of this character — useful for the same character across different chronicles. Switching auto-saves the current state.
⚔ Admin Panel
Vault Administration
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Control which sheet types regular users can create. Admins and superadmins are always unrestricted.
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📋 Sheets —
📖 Chronicle Versions
Each version is an independent snapshot of this character for a different chronicle. Switching versions auto-saves the current state first.
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Set up Two-Factor Authentication
In your authenticator app, add a new account and either scan the QR (if available) or type the secret below by hand. Then enter the 6-digit code it produces to confirm.
Manual Entry Secret
otpauth:// URI (for apps that accept paste)
⚠ Recovery Codes — Save These Now
Each can be used once if you lose access to your authenticator. We will not show them again. Print or store somewhere offline.
Disable Two-Factor Authentication
Confirm your password and current authenticator code to disable 2FA. Recovery codes will be invalidated.
Terms of Service
See also our for our public legal position and our for how we handle your data.
1. Acceptance
By creating an account on The Character Vault ("the Vault"), you agree to these Terms of Service. If you do not agree, do not register.
2. Account Responsibility
You are responsible for all content posted under your account. You agree to keep your login credentials secure. You may not share accounts or impersonate other users. Accounts belong to individuals, not characters or fictional personas.
3. Acceptable Content
You agree not to post, upload, or share content that is:
Sexually explicit, pornographic, or involving minors in any sexual or inappropriate context
Targeted harassment, hate speech, or material designed to intimidate or harm a real person
Spam, advertising, or unrelated commercial content
Text, art, or imagery you do not own and do not have permission to use
Verbatim or substantial extracts of copyrighted rulebook text, art, maps, or other licensed materials from any system
Real personal information about individuals posted without their consent
Dark themes, horror, mature fiction, and morally complex characters are welcome across every system the Vault supports. Gratuitous real-world harm and reproduction of copyrighted material are not.
4. User-Uploaded Images & Content
The Vault lets you upload images (character portraits, gallery pictures) and enter free-text descriptions for your characters. By uploading or posting such content, you warrant that at least one of the following is true:
You created the content yourself and hold the rights to it.
You hold a valid licence permitting the upload and display described in these terms.
The content is in the public domain.
Your use qualifies as fair use, fair dealing, or an equivalent legal exception in your jurisdiction.
You retain ownership of any original content you create. You grant the Vault a non-exclusive, royalty-free, worldwide licence to store, host, display, and serve that content solely as needed to operate the platform and present it to people you have chosen to share it with. This licence ends when you delete the content or your account.
You must not upload:
Copyrighted artwork, photographs, illustrations, or screenshots you do not own or have permission to use — including official rulebook art, sourcebook illustrations, or images sourced from a publisher's site or social channels.
Photographs or likenesses of real people who have not consented to their likeness being used.
AI-generated images that infringe a specific artist's distinctive style or trade dress in a way that would constitute infringement.
Images you "found on the internet" without verifying you have the right to use them.
"Faceclaim" carve-out. Using a publicly-circulated image of a person — actor, model, public figure — as a "faceclaim" to represent a character is a long-standing convention in tabletop and online roleplay communities, and is broadly tolerated for personal, non-commercial use. We ask that you keep this in mind:
Prefer Private or Unlisted visibility for sheets that use such images. Avoid using faceclaims on Public sheets, which are visible to the open internet.
Do not use a faceclaim in a way that defames the depicted person, sexualises them without their consent, or implies they endorse anything.
We will remove any image on request from the depicted person or their authorised representative, no questions asked.
If you are unsure whether you have the right to upload an image, do not upload it. The Vault may remove uploaded content at any time, with or without notice, if we believe in good faith that it violates these terms or third-party rights.
You agree to indemnify and hold the Vault harmless against any claim, demand, or damages (including legal costs) arising from content you upload that infringes a third party's rights.
If you are a rights holder and need to report infringing content, please see the for the takedown procedure.
5. Public & Unlisted Sheets
Sheets you mark as Public or Unlisted — together with any uploaded images attached to them — are visible to other users and, in the case of Public sheets, to the general public. You retain responsibility for that content. You can set any sheet to Private at any time, unless an administrator has locked it following a policy review.
Note that links to Unlisted sheets can be forwarded by recipients; treat Unlisted as "shareable but not promoted", not as private.
6. Moderation
Administrators may review reported content, lock sheets to Private, or remove accounts that violate these terms. Moderation decisions will include a reason. Persistent or serious violations may result in permanent account removal without notice.
7. Changes
These terms may be updated as the Vault grows and adds support for new systems or features. Continued use of the Vault after any change constitutes acceptance of the revised terms.
Last updated: May 2026
Disclaimer
1. About The Character Vault
The Character Vault ("the Vault") is an independent, non-commercial fan tool for tracking tabletop roleplaying game characters. It is operated by hobbyists, for hobbyists, and is provided free of charge.
2. Non-Affiliation
The Vault is not affiliated with, sponsored by, endorsed by, or otherwise connected to any tabletop roleplaying game publisher or rights holder. This includes, but is not limited to:
Paradox Interactive · White Wolf Publishing · Renegade Game Studios · Onyx Path Publishing · Wizards of the Coast · Paizo Publishing · Free League Publishing · Chaosium · Tuesday Knight Games · Darrington Press · Modiphius Entertainment · Catalyst Game Labs · Massif Press · R. Talsorian Games · Cubicle 7 · Games Workshop · Evil Hat Productions · Pelgrane Press · Stonemaier Games · and any other publisher whose system is referenced on this platform.
All game system names, rules, mechanics, settings, lore, art, trade dress, and trademarks remain the exclusive property of their respective publishers and rights holders. Any reference to such names on the Vault is solely for the purpose of allowing users to organise and label their personal characters by the system being played.
3. What the Vault Stores — and What It Does Not
Sheet templates on the Vault implement only the mechanical character-creation framework of each supported system: attribute lists, skill lists, trait fields, derived calculations. Users provide their own character details into those frameworks.
The Vault does not host, distribute, sell, or otherwise make available:
The full text or substantial extracts of any rulebook
Setting fiction, lore, or descriptive content from published sourcebooks
Official artwork, illustrations, maps, or other licensed materials
Users are reminded in our that they may not paste rulebook text or upload official art into their character sheets.
4. Copyright Complaints & Takedown Procedure
If you are a rights holder (or an authorised representative of a rights holder) and you believe content hosted on the Vault infringes your copyright, trademark, or other rights, please contact us with the following information:
A description of the work or rights at issue
The URL(s) of the allegedly infringing material
Your contact information (name, organisation, email)
A good-faith statement that the use is unauthorised and that the information you have provided is accurate
We will review legitimate good-faith notices promptly and act on them — typically by removing the content and notifying the user who uploaded it. The user may submit a counter-notice if they believe the takedown was issued in error or that their use was lawful.
Accounts engaged in repeated or wilful infringement will be terminated.
If you are a depicted person (or their representative) and an image of you has been uploaded without your consent, please contact us. We will remove the image promptly without further inquiry.
Contact: [TBD — to be added]
5. No Warranty
The Vault is provided "as is", as a free fan service. We make no guarantees of uptime, data preservation, accuracy, security, or fitness for any particular purpose. Use of the Vault is at your own risk, and you should back up anything important to you locally.
To the fullest extent permitted by law, the operators of the Vault disclaim all liability for any direct, indirect, incidental, or consequential damages arising from your use of the platform.
6. Updates to This Disclaimer
This disclaimer may be updated as the Vault adds support for new systems or features. The current version is always shown here.
Last updated: May 2026
Privacy Policy
1. Scope
This Privacy Policy describes what information The Character Vault ("the Vault") collects from you, how it is stored, and how it is used. By using the Vault, you agree to the practices described here.
2. What We Collect
Username — chosen by you when creating an account.
Email address — used solely for password resets. We do not send marketing or newsletter email.
Password — stored as a salted hash; we never see or store your plaintext password.
Character sheet data — every field, value, attribute, note, and selection you enter into your sheets. This is the core data of the platform.
Uploaded images — character portraits and gallery images you upload, stored on our hosting alongside your sheets.
Session token — a randomly-generated value stored in a cookie on your device, used to keep you logged in. It expires when you log out or after a period of inactivity.
3. What We Don't Collect
We do not run analytics, tracking pixels, advertising scripts, or third-party trackers of any kind. We do not fingerprint your device or browser. Your hosting provider's standard server logs may briefly retain your IP address for routine operations such as abuse prevention; we do not aggregate or analyse this data.
4. How We Use Your Information
Username and password hash → to authenticate you when you log in.
Email address → only when you request a password reset.
Character data and images → to render your sheets back to you and, when you choose, to display them to other users (Unlisted, Public, or Chronicle sharing).
Session token → to keep you logged in across page loads.
We do not sell your data. We do not share your data with third parties for advertising, analytics, or any other commercial purpose.
5. Visibility of Your Sheets
Private sheets are visible only to you.
Unlisted sheets are visible only to people who have the direct URL.
Public sheets are visible to anyone, including search engines.
Chronicle sheets are visible only to members of the chronicle group you have shared with.
You control the visibility of every sheet from its visibility selector and may change it at any time. See the for the rules governing publicly-visible content.
6. Data Deletion
You may delete individual sheets at any time from the dashboard. You may delete your entire account — and all associated data, including uploaded images — at any time from the Account settings. Deletion is permanent and cannot be undone.
When you delete content or your account, we remove the data from active storage promptly. Server backups (if any) may retain a copy for a short rotation period before being overwritten.
7. Children
The Vault is not intended for users under 13. If you believe a child under 13 has registered, please contact us via the 's takedown contact and we will remove the account.
8. Changes
This Privacy Policy may be updated as the Vault adds new features. Substantial changes will be reflected in the "last updated" date below.
Last updated: May 2026
⇄ Change Sheet Type
Select a new game type for this character.
⚠ Warning: Some sections will not carry over. Type-specific fields — Arts & Realms, Disciplines, Spheres, Edges, Gifts, and custom pools — will be cleared. Core attributes, skills, backgrounds, merits, flaws, and notes will be preserved where possible.
⚑ Report to Site Admin
This goes to site administrators. Use it only for Terms of Service violations.
When to use this — and when not to
✓ Use Report for
Impersonation of another player or real person
Doxxing / sharing real-world personal information
Threats of real-world violence or self-harm
Illegal content (CSAM, malware links, etc.)
Site-wide harassment that follows a user across chronicles
✗ Don't use Report for
In-character drama or character conflict
Disputes about game rules or ST rulings
Disagreements with a chronicle's Storyteller
A single rude IC moment in your chronicle
For chronicle-internal issues, talk to your Storyteller first — they have edit/delete, ban, channel permission, and safety flag tools in the chat.
Character Gallery
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Choose between the dark midnight theme and a lighter parchment style.
Your Reports
Reports you've filed to site admins for Terms of Service violations. Resolution notes are admin-private; you'll only see the action taken.
Ignored & Blocked Users
Ignore hides someone's messages from you; they still see yours.
Block hides both directions — neither of you sees the other.
Chronicle storytellers always see every message in their chronicle, regardless of any block.
Change Password
Two-Factor Authentication (TOTP)
Use an authenticator app (Google Authenticator, Authy, 1Password, etc.) to generate a 6-digit code at sign-in. Recovery codes are issued during enrolment in case you lose your device.
Passkeys (Touch ID / Windows Hello / Security Key)
Register a device-bound passkey for the strongest sign-in experience. Once enrolled, you can sign in with just a fingerprint, face scan, or your security key — no password needed. Multiple passkeys allowed.
Email Sign-in Code
An easier alternative if you don't want to install an authenticator app — we email a 6-digit code at sign-in. Less secure than TOTP because email itself is the weak link, but better than nothing. If TOTP is also enabled, TOTP takes priority.
Danger Zone
Delete Account
Permanently deletes your account and all characters. Cannot be undone.
Legal
Terms of Service
The rules you agreed to when creating your account.
Disclaimer
Our public legal position: non-affiliation, takedown procedure, and warranty.
Privacy Policy
What data we collect, how it's stored, and how to delete it.